# Corporate Events & Conferences

Corporate events — keynotes, product launches, award ceremonies, all-hands meetings — typically involve presenter-paced playback, scripted video segments, speaker support graphics, and multiple simultaneous screens.

## Typical Setup

```
Main stage screen (16:9)    Confidence monitors    Side LED screens
         │                         │                     │
         └───────────────┬─────────┘                     │
                         │                               │
                 Exaplay 3 (AV desk)              ───────┘
                         │
             AV Operator laptop (Control View)
```

## Content Types in Corporate Shows

| Type                       | Notes                                                              |
| -------------------------- | ------------------------------------------------------------------ |
| **Brand videos**           | Produce at 1920×1080 or 3840×2160 in H.264 or HAP                  |
| **Presentation bumpers**   | Animated lower thirds, wipes; use HAP Alpha for transparency       |
| **Speaker support slides** | Export as image sequence (PNG) or use a shared presentation source |
| **Product showcase loops** | HAP Q for highest quality during demo periods                      |
| **Live camera feed**       | Capture card input or NDI from broadcast switcher                  |

***

## Phase 1 — Pre-Show Preparation

### 1.1 Coordinate with the Creative Team

Receive all video assets at least 24 hours before the event. Confirm:

* All files are in the agreed codec and resolution
* File names match the script numbering
* Transparency (alpha) is handled correctly (HAP Alpha for elements over a background)

### 1.2 Build the Show File

A corporate show usually has a flat CueList structure — one cue per video element:

| Cue # | Name                           | Action                            |
| ----- | ------------------------------ | --------------------------------- |
| 1     | Pre-show loop                  | Play loop composition: Pre\_Show  |
| 2     | Welcome video                  | Go to timecode: 00:00:00:00       |
| 3     | Speaker 1 intro lower third    | Load layer on overlay track       |
| 4     | Product video 1                | Go to timecode: 00:02:30:00       |
| 5     | Panel discussion — live camera | Switch to live feed composition   |
| 6     | Award reveal                   | Go to timecode: 00:45:00:00       |
| 7     | Closing video                  | Go to timecode: 01:20:00:00       |
| 8     | Post-show loop                 | Play loop composition: Post\_Show |

### 1.3 Set Up User Panels for the Presenter AV Tech

Create a [User Panel](/v3/user-interface/user-panel-builder.md) with just the most critical controls:

* Large **Go** button
* A few key cue buttons (e.g. "Presenter support ON", "Lower third off")
* Master volume fader

This gives the on-stage AV technician a simplified, touch-friendly interface on a tablet.

***

## Phase 2 — Show Day

### 2.1 Run-Through

* Walk through every cue with the AV director.
* Confirm timings: each video plays for the correct duration, transitions are smooth.
* Test the live camera feed.
* Verify audio levels on all video elements.

### 2.2 Presenter Briefing

* Brief the presenter on the cue flow: "When you say X, I'll fire the video."
* Confirm the confidence monitor feed is routed correctly.
* If the presenter is self-cueing, share the User Panel URL on their device.

### 2.3 Last-Mile Checks

| Check                               | Method                                     |
| ----------------------------------- | ------------------------------------------ |
| All outputs displaying test pattern | Config → Outputs → Show Test Pattern       |
| Audio routing correct               | Play test video, listen on PA and monitors |
| Camera feed live                    | Check File Browser → Live Feeds            |
| Backup plan if main PC fails        | Have export ZIP on USB + backup PC ready   |

***

## Phase 3 — Show Operation

### Presenter-Paced Operation

The AV operator watches the stage (or prompt screen) and fires cues:

1. **Pre-show loop** runs on auto-play.
2. As presenter approaches lectern → fire **Cue 2** (Welcome video).
3. After welcome video, presenter begins speaking → output returns to live camera or slides.
4. Each video element is fired manually at the right moment.

### Split-Screen Content

For events where both the main screen and side screens show different content:

* Use separate compositions assigned to each output.
* Use the screen tabs in the header to preview each output independently.
* Cues can target a specific screen or fire on all screens simultaneously.

***

## Phase 4 — Post-Event

1. Save the final project.
2. Export the project (burger menu → **Export Project**) as an archive.
3. Label and store the archive.
4. Note any issues in the AV report for future reference.


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